Every project in RiffleCM has a status that shows where it stands in your workflow, from the first time an ITB/bid invite appears ("new") all the way through awarded "won").

A new ITB (Invitation to Bid) has been found and added to your team's shared Inbox.

Nobody on your team has reviewed it or taken action on it yet.

Review the project details in the list, on the project details page, or review the ITB on its source platform. Then be sure to mark as Declined or Accepted; or, notify a colleague if you think they are better suited to pursue this project.

You or someone on your team has seen this ITB but no action has been taken, yet.

It’s not brand-new but it hasn’t been accepted or declined, either.

These are your “waiting to decide” items. Keeping this list short ensures your team stays focused on high-potential projects. Once you have reviewed all details, be sure to mark as Declined or Accepted.

This ITB’s bid due date is approaching.

Riffle automatically flags projects that are nearing their expiration window so you can review them before time runs out.

“Expiring Soon” appears when the due date is within 3 days.

Review these first to avoid missing submission deadlines. Once you have reviewed all details, be sure to mark as Declined or Accepted.

The bid due date has passed.

Riffle automatically marks these ITBs as expired to help you prioritize open projects and keep your Inbox organized & focused on active work opportunities.

No further action needed, but you can open the project to review details for historical reference or future bidding insight, or even reach directly out to the GC to see if they have enough coverage or are still accepting bids.

You can also move expired projects to your archive, but Riffle will automatically archive them after 30 days.