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How to Manage Vendors in the Catalog

The Vendors tab lists the suppliers your company buys from and connects each one to the products it prices.

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Written by Ariel Tirosh

The Vendors tab lists the suppliers your company buys from. A vendor is where a price comes from, so every price in your Catalog aligns to one of your suppliers.


What you see on the Vendors tab

Each row is one vendor, along with a count of how many products you've priced out with that vendor. That count is a quick read on which suppliers your company works with the most.


Adding a vendor

Press Add vendor and enter the vendor's name. As you type, Riffle shows any close matches you already have, including near miss spellings like "Graybarr" for "Graybar", so you do not end up with the same supplier twice.

If the vendor is already in the list, pick it instead of adding a new one.


Inside a vendor

Press any vendor to open its detail panel, where you can see:

  • The linked company and its contacts: the people you reach out to, if you have linked the vendor to a company.

  • The products this vendor prices: everything in your Catalog with a price from this supplier.


Vendor code

A vendor can carry an optional code, which is the vendor number from your accounting system. It is unique per company when you use it, and it makes a future sync with your accounting system possible. Leave it blank if you do not track vendor codes.


Linking a vendor to a company

Vendors are kept separate from your project contacts on purpose. A vendor holds prices, not people. When you want to reach the people at a supplier, link the vendor to a Company record, and Riffle will pull that company's contacts through. Leaving a vendor unlinked is fine, and it is a normal state.



How a vendor gets prices onto products

You do not add prices from this tab. A vendor's prices come from the product side, so you will have to navigate to the Materials & Products page to open the product panel and add a price & source to that item. You can also edit an existing vendor's price from this same panel.

To learn more about how to add vendor pricing for a product, read How to Use the Materials & Products Tab.


Removing a vendor

Because prices and purchase orders point at a vendor, removing one hides it from your pickers rather than erasing it. Your price history and past orders stay intact, and the vendor's name stays reserved so you do not accidentally create a second copy later.



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