Adding an invoice
At the bottom of the Invoices table, there's a space to drop in a PDF of your invoice or you can press to manually add a new invoice line to the table.
Filling in the details
Each invoice line tracks the details listed below.
Invoice #: Your invoice number.
Date Sent: The date you sent the invoice.
Date Due: The date payment is due. RiffleCM uses this to flag overdue invoices.
Description: A short note on what the invoice covers.
Gross Amount: The full amount of the invoice before retainage.
Retained: The amount held back as retainage. When you enter a gross amount, RiffleCM fills this in for you using your retainage rate, and you can override it. The column header shows the rate being applied.
Net Amount Due: Gross minus retained. Calculated for you.
Received To-Date: How much you have actually been paid on this invoice.
Actions: Mark the invoice paid, add a note, or delete it.
Note: If you drop in a PDF, all fields except Received To-Date will be filled in automatically. If you manually add an invoice line, you will have to add this information yourself.
Note: If you don't have a Retainage % set in the Retainage Structure table, the system will not apply a Retained amount to your invoice and you will have to update it manually.
Related: Manage Project Billing
Related: What is "Retainage Structure"?